![]() ![]() This adds an extra layer of protection for physical data because the locking devices keep a time-stamped record of who accessed the files. Locking and unlocking can be controlled by a keypad, Bluetooth or magnetic proximity reader working with key fobs or access cards. Newer electronic filing cabinet locks can easily be retrofitted to most existing storage cabinets. Smart locks that are specially designed to replace standard filing cabinet locks can be configured to meet the needs of your staff. ![]() To avoid the problem of keys altogether, your office can switch to electronic locking devices. Upgrade to Electronic Filing Cabinet Locks This effort will help protect the sensitive documents inside. Periodically Replace LocksĬonsidering the potential for employee turnover – especially in larger, busier offices – it makes sense to regularly change out the locks on filing cabinets. ![]() Switching out the locks to a more secure, better lock will immediately enhance the security of your desks and cabinets in the office. If not, you can always contact a professional locksmith to do this for you. If you’re handy, you might be able to swing this yourself. If you’re serious about desk and/or cabinet security, the first thing you’ll do is swap out the original manufacturer locks. Doors lock automatically, access is recorded, and entry can be blocked during set hours or days. Using either unique entry codes, proximity readers or biometric scanners, authorized employees and guests can easily gain access to the spaces they need to do their job.Īt the same time, access control systems provide a higher level of security for the office. They unify the locked entry points of the facility and streamline security with keyless credentials. Use Access Control to Secure the OfficeĪccess control systems are comprehensive security systems that limit and track access to a building or area of a building. This will help prevent filing cabinet keys from falling into the wrong hands or getting lost, while ensuring that important files can be accessed when needed. Business owners need to maintain backup keys and spares, keep track of which employees have a copy of cabinet keys, and use a clear record-keeping process. Tight key management policies should apply to keys for filing cabinets, restricted access and storage areas. Watch this video to see how simple it is to install a filing cabinet locking bar. When the bar is closed, it can be locked with a padlock. These retrofit security devices are made of thick steel and designed to be installed on the side of the cabinet. Important files and confidential documents can be secured with an add-on locking bar. Keeping important files in a locked cabinet behind a locked door increases the security two-fold. So, for instance, in addition to improving security with better locks, you might also consider storing cabinets in areas of the office building that also require special access to enter. It never hurts to double down on protecting your company’s precious files. That leads us to our first point when it comes to desk and cabinet protection… Keep Cabinets in Secure Office Areas They’re considered typical factory locks, can easily be picked and manipulated and aren’t incredibly long-lasting. How Do You Secure a Filing Cabinet?īefore we get into some of the top tips and suggestions for safeguarding cabinets and desks, it’s first important to point out that the locks that these appliances come with, as constructed by the furniture manufacturer, aren’t very high quality. This article will take a closer look at cabinet and office security so that you can avoid being burned. At worst, it means that your customers’ information may have been compromised, something that can erase years’ worth of hard work in gaining their trust. What is the risk if a lock fails or is manipulated? At best, it’s enough to make a company uneasy about what could or did potentially happen. This helps ensure that only those who should be accessing the cabinet’s contents can do so and decreases the risk of a physical data breach. Importance of Securing Information Stored in Filing CabinetsĪs you know, every filing cabinet that stores any type of confidential information should utilize a lock. Can a Locksmith Make a Key for a Filing Cabinet?.Can You Change a Lock on a File Cabinet?.Upgrade to Electronic Filing Cabinet Locks.Use Access Control to Secure the Office.Importance of Securing Information Stored in Filing Cabinets. ![]()
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